Divisions and administrative units:
Divisions and units associated with the Dean
Dean’s Office Unit and Secret Pen:
Goals:-
Organizing and coordinating books, organizing interview dates, and securing phone calls for the Dean
Terms:-
Marking the daily newspapers and submitting them to the Dean
Receiving the books and correspondence received by the Dean and preparing their priorities in preparation for organizing their presentation to him to give guidance.
Editing books and answers directed by the Dean and supervising their printing, signing and exporting.
Receiving confidential mail and taking the necessary measures regarding the confidential outgoing and sending it to the relevant authorities.
Council Secretariat Unit:
Goals:-
Organizing the affairs of the meetings of the Institute Council.
Implementation and follow-up of the decisions of the University Council that are received by the Institute.
Terms:-
Setting the agendas of the meetings of the Council of the Institute in light of the issues referred by the Dean and informing the members of the Council of this in preparation for the relevant sessions.
Preparing the minutes of the meetings of the Institute Council and supervising their printing and making them ready for distribution to the concerned authorities.
Implementation of the paragraphs that fall within the responsibility of the Secretariat from the minutes of the meetings of the Institute Council and follow-up.
Receiving the minutes of the University Council meetings and submitting them to the Dean for review in preparation for implementing his directives in this regard.
Receiving the minutes of the councils of the scientific branches, organizing readings in this regard, and making the necessary inquiries about them in preparation for submitting them to the Dean, and then informing the branches of the approval of those minutes.
Legal Division:
Goals:-
Providing legal advice in everything related to legal matters at the Institute.
Follow-up and supervision regarding everything related to the Institute’s properties (buildings and lands).
Terms:-
Receiving the request for legal advice from the formations of the Institute or from the Dean and editing the legal answer.
Notification of lawsuits in the name of the Institute, and a request to review what is contained in the summons of the lawsuit filed against the Institute from the relevant authority and assigning one of the rights from the Legal Division to prepare a list of responses to be submitted to the official of the Division in preparation for submission to the relevant court.
Pleading in lawsuits, whether the institute is a defendant or a defendant.
Review the execution departments for the purpose of implementing the decisions of the judgment to collect the debts of the Institute.
The representative of the Institute (legal officer) continues to prepare the regulations whenever required by the conduct of pleadings and until the issuance of the judgment decision.
Appeal and cassation of the judgment decision if it is not in favor of the Institute by the same representative of the Institute in coordination with the Department of Legal Affairs in the Presidency of the University.
The representative of the Institute shall take the necessary measures in connection with the implementation of the final judgment decision, and at the same time, through the Legal Affairs Department, shall notify the Financial Affairs Department to take the necessary action regarding the financial aspects.
Appointing a human rights employee to represent the Institute in reviewing the Execution Department for the purpose of opening an executive file and requesting the said Department to take the original executive procedures for the purpose of collecting the Institute’s debts in case of failure to pay them, and at the same time, through the Legal Affairs Department, notifying the Finance Department to conduct the original registration settlement.
Keep copies of the lease contracts of the Institute’s facilities.
Providing the Institute’s formations with decisions and laws related to their work and according to their requests for adoption in the implementation of their job duties.
Participation in various investigative committees and other committees in which the presence of legal opinion is required.
Submit the recommendations of the investigation committees to the Dean for approval and then to the relevant authorities or close the case.
Finance Division:-
Goals:-
Planning, organizing and coordinating all financial and accounting matters in the Institute and spending the approved amounts according to the allocated disbursement aspects in accordance with the accounting instructions in force.
Keeping pace with disbursement and payment matters in accordance with the official rules and instructions in force and in a manner that ensures the smooth work of the Institute in performing its tasks and activities.
Securing the storage of materials in accordance with the approved technical and official instructions and until the request.
Liquidation of the remaining advances owed by graduate students.
Monitoring and auditing the exchange and accounting matters and monitoring the implementation of the budget.
Terms:-
Preparing current and investment budgets and submitting them to the higher authorities for approval.
Preparing guessing budgets, distributing the budget after approving it, and monitoring allocations.
Preparing the unified trial balance of the Institute.
Preparing the final accounts of the Institute at the end of the fiscal year.
Participation in the various committees of the Institute at the academic and administrative levels.
Disbursement of salaries, lecture fees and related fees in accordance with the accounting instructions in force.
Transfer deductions to creditors.
Purchase and distribution of all fixed assets and inventory materials to the Institute’s formations.
Equipping the institute’s formations with all its needs for furniture, stationery and other materials if available and in the event that the requesting party cannot obtain them directly.
Completion of the work of inventory, write-off, valuation and sale of furniture and books of the Institute.
Library Division:
Goals:–
University libraries aim to serve the programs and policies of higher education and scientific research and contribute to the advancement of society scientifically and culturally.
Terms:-
Providing sources of information in their various forms, types and topics in accordance with approved standards and specifications for this purpose to ensure meeting the needs of the beneficiaries.
Organizing and storing information sources in a scientific manner to ensure access to them quickly, accurately and easily and to ensure their safety and preservation.
Providing library and information services to beneficiaries according to scientific methods.